Job Description
Join our dynamic team at City Administrative Services as a Local Administrative Assistant with weekend availability. This flexible schedule role is perfect for professionals seeking work-life balance while supporting critical community operations. We're seeking a detail-oriented individual to ensure seamless administrative workflows in our San Diego office, with opportunities for growth and competitive benefits. Enjoy weekends off while making a meaningful impact!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Provide exceptional customer service to residents and stakeholders via phone, email, and in-person
- Maintain accurate digital and physical records using Microsoft Office Suite and proprietary systems
- Schedule appointments, coordinate meetings, and manage executive calendars
- Prepare professional correspondence, reports, and confidential documentation
- Assist with onboarding processes and new hire orientation materials
- Support cross-departmental projects with data entry and documentation support
Qualifications
- Minimum 2 years administrative or clerical experience in a local government or community setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Strong organizational skills with ability to prioritize multiple tasks under tight deadlines
- Excellent written and verbal communication skills with professional demeanor
- Ability to work independently with minimal supervision in a fast-paced environment
- Valid California driver's license and reliable transportation (local travel required)
- Flexibility to work Saturdays and Sundays with occasional weekday availability