Job Description
Join our dynamic team as a Local Administrative Assistant with weekend availability at Metropolitan Solutions Group. This part-time role is perfect for detail-oriented professionals seeking flexible hours while making a significant impact. You'll be the backbone of our operations, ensuring seamless administrative workflows and data integrity across critical systems. If you thrive in a fast-paced environment and possess exceptional data entry skills, this opportunity is your gateway to professional growth in New York's vibrant administrative sector.
Responsibilities
- Perform high-volume data entry with 99%+ accuracy, maintaining and updating digital records in CRM and ERP systems
- Manage confidential documents, including scanning, filing, and digital archiving with strict compliance protocols
- Coordinate weekend scheduling, calendar management, and logistics for cross-departmental operations
- Process incoming communications (emails, calls, mail) and route to appropriate personnel with timely follow-up
- Prepare and distribute weekly reports, memos, and correspondence using Microsoft Office Suite
- Assist with onboarding tasks including new hire paperwork and equipment setup
- Support inventory management and procurement of office supplies with budget-conscious oversight
Qualifications
- Minimum 2 years experience in administrative support with demonstrated data entry proficiency
- Advanced typing speed (60+ WPM) and expertise in Microsoft Excel (vlookups, pivot tables)
- Strong knowledge of data privacy regulations (HIPAA/FERPA compliance preferred)
- Exceptional organizational skills with ability to prioritize tasks in deadline-driven environments
- Proficiency with Google Workspace and document management systems
- Excellent written and verbal communication skills with professional demeanor
- Flexibility to work Saturdays and Sundays with occasional weekday coverage as needed