Job Description
We're urgently seeking a highly organized Local Administrative Assistant to join our dynamic team in Phoenix, AZ. This is a critical role supporting daily office operations with immediate availability required. You'll be the backbone of our office, ensuring seamless administrative workflows while contributing to a collaborative environment. If you thrive in fast-paced settings and excel at multitasking, this is your opportunity to make an immediate impact.
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for executives
- Handle incoming communications, including calls, emails, and correspondence
- Maintain organized filing systems, both digital and physical
- Prepare and process invoices, expense reports, and travel arrangements
- Support HR functions including onboarding and documentation
- Order office supplies and manage inventory
- Coordinate cross-departmental projects and deadlines
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Experience with office equipment (copiers, scanners, etc.)
- Proven problem-solving and multitasking capabilities