Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Oakland Municipal Services. This critical role ensures seamless operations during evening hours, supporting essential city services. You'll be the backbone of our night operations, managing critical documentation, coordinating with day teams, and maintaining confidential records with precision. Enjoy competitive pay, comprehensive benefits, and the satisfaction of serving Oakland's vibrant community.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift hours
- Process and maintain confidential municipal records with strict attention to detail
- Coordinate cross-departmental operations and handovers to day shift teams
- Prepare and distribute daily operational reports and documentation
- Oversee facility security protocols and emergency response coordination
- Manage office inventory and supply logistics for 24/7 operations
- Support public inquiries with professionalism during evening hours
Qualifications
- Minimum 2 years administrative support experience in 24/7 environment
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Ability to work independently with minimal supervision
- Strong written and verbal communication skills
- Experience with municipal/government documentation protocols
- Valid California driver's license (for occasional facility checks)
- Ability to lift 20 lbs and navigate multi-story buildings