Job Description
Join our dynamic team at Oakland Community Services as a Local Administrative Assistant! We're urgently seeking a highly organized professional to support our operations with a flexible schedule. This is a full-time, on-site position offering competitive compensation and the opportunity to make a direct impact in our community.
As a key member of our administrative team, you'll ensure smooth office operations while supporting diverse departments. We value initiative, adaptability, and a passion for community service. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply immediately.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, mail) and direct inquiries appropriately
- Prepare, edit, and distribute correspondence, reports, and confidential documents
- Maintain organized digital and physical filing systems with strict confidentiality protocols
- Assist with event planning, logistics, and vendor coordination
- Support staff with data entry, record-keeping, and document processing
- Coordinate office supplies, equipment maintenance, and facility services
- Act as primary point of contact for internal and external stakeholders
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative or clerical experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to prioritize tasks and adapt to changing priorities
- Experience handling confidential information with discretion
- Valid California driver's license (for occasional errands)