Job Description
Join our dynamic team in Jacksonville, FL as a Local Administrative Assistant and become the backbone of our office operations. This urgent hiring opportunity offers immediate placement for a detail-oriented professional who thrives in fast-paced environments. Enjoy competitive compensation, comprehensive benefits, and the chance to make a tangible impact in our community. Apply today to start your rewarding career path!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for department heads
- Handle incoming communications including phone calls, emails, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents and reports with precision
- Maintain accurate filing systems (digital and physical) ensuring compliance with record-keeping protocols
- Assist in onboarding new employees and facilitate office equipment procurement
- Coordinate travel arrangements and expense reports for department staff
- Support event planning and meeting coordination for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience in a professional office setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Associates degree or equivalent combination of education and experience
- Proven ability to handle sensitive information with discretion
- Experience with office management software (e.g., SAP, Oracle) preferred
- Valid Florida driver's license required for occasional errands