Job Description
We're urgently seeking a highly organized Local Administrative Assistant to join our dynamic team in Tucson, AZ. This full-time position offers competitive compensation and immediate start date for the right candidate. You'll be the backbone of our operations, ensuring seamless office functionality while supporting executives and department heads. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you!
At Tucson Business Alliance, we're committed to fostering local economic growth through innovative solutions. Our collaborative culture values initiative, precision, and community engagement. This role is perfect for ambitious professionals seeking to make a tangible impact in Tucson's business landscape.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle confidential correspondence, including drafting communications and managing incoming inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Process payroll, expense reports, and vendor invoices with accuracy
- Support onboarding processes for new team members and contractors
- Coordinate community events and business networking initiatives
- Assist with budget tracking and financial documentation preparation
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 3+ years of administrative experience in local government or business settings
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with demonstrated ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with confidential data handling and HIPAA compliance
- Valid Arizona driver's license and reliable transportation