Job Description
We're urgently seeking a highly organized Local Administrative Assistant to join our dynamic team in Oakland, CA. This flexible-schedule role is perfect for professionals seeking work-life balance without compromising impact. You'll be the backbone of our operations, ensuring seamless administrative workflows while supporting diverse community initiatives. If you thrive in fast-paced environments and value adaptability, apply today to become an integral part of our mission to deliver exceptional public services.
Responsibilities
- Manage calendars, coordinate meetings, and handle correspondence for department heads
- Process and maintain confidential records with meticulous attention to detail
- Assist with budget tracking, expense reports, and procurement procedures
- Support community outreach programs through data management and documentation
- Coordinate office logistics including supplies, equipment, and facilities management
- Act as primary point of contact for internal and external stakeholders
- Prepare professional reports, presentations, and official communications
Qualifications
- Minimum 2 years of administrative experience in government or nonprofit sectors
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience handling sensitive information with strict confidentiality
- Proven ability to work independently with flexible hours
- Associate's degree or equivalent administrative certification required
- Knowledge of Oakland municipal operations preferred