Job Description
Immediate opening for a detail-oriented Local Administrative Assistant in Oklahoma City! Join our dynamic team at CityScape Solutions and become the backbone of our daily operations. We're seeking a professional with exceptional organizational skills to support our growing office with flexibility and precision. This part-time role offers an ideal opportunity for individuals seeking work-life balance while making a tangible impact in a supportive environment.
As a key member of our administrative team, you'll ensure seamless office functionality through meticulous coordination, communication, and document management. We value initiative, reliability, and a customer-first mindset. If you thrive in fast-paced settings and excel at multitasking, this is your chance to grow with a forward-thinking company committed to employee development.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for internal meetings
- Handle incoming communications via phone, email, and in-person with professionalism
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain digital and physical filing systems with strict attention to accuracy
- Process office supplies inventory and purchase orders as needed
- Support HR functions including onboarding paperwork and records maintenance
- Coordinate travel arrangements and expense reports for staff
- Assist with special projects and ad-hoc administrative tasks
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Proven problem-solving and multitasking capabilities
- Valid driver's license and reliable transportation