Job Description
Join our dynamic team as a Local Administrative Assistant supporting critical night operations in the heart of New York City. This premium opportunity offers a competitive salary, flexible scheduling, and a chance to thrive in a fast-paced environment. Ideal for professionals seeking work-life balance with after-hours availability. Enjoy comprehensive benefits including health insurance, retirement plans, and professional development opportunities. Apply today to become an integral part of our administrative backbone.
Responsibilities
- Manage incoming communications and prioritize urgent tasks during night shift hours
- Coordinate scheduling, calendars, and logistics for executive teams across multiple time zones
- Prepare and distribute confidential reports, documents, and correspondence with precision
- Oversee office operations including inventory management, supply procurement, and facility coordination
- Serve as primary point of contact for after-hours client and stakeholder communications
- Maintain digital and physical filing systems with strict adherence to compliance protocols
- Collaborate with day-shift teams to ensure seamless operational continuity
Qualifications
- Minimum 2 years of administrative experience in a fast-paced environment
- Proven ability to work independently and manage competing priorities during night shifts
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication skills with professional demeanor
- Ability to handle sensitive information with discretion and confidentiality
- Flexibility to adapt to changing priorities and schedule adjustments
- High school diploma or equivalent; bachelor's degree preferred