Job Description
Join our dynamic team as a Local Administrative Assistant supporting night operations in Long Beach, CA! We're seeking a highly organized professional to ensure seamless office operations during evening hours. This flexible-schedule role offers competitive pay and growth opportunities within a supportive environment. Ideal candidates will thrive in fast-paced settings while maintaining exceptional attention to detail. If you're ready to contribute to our mission of efficient business operations, apply today!
Responsibilities
- Manage incoming communications (calls, emails, correspondence) during night shift hours
- Coordinate scheduling, appointments, and calendar management for department leads
- Prepare, edit, and distribute confidential documents and reports
- Oversee office inventory, supply management, and equipment maintenance
- Assist with data entry, record keeping, and document archiving systems
- Support cross-departmental projects with accurate documentation and follow-up
- Provide exceptional customer service to internal and external stakeholders
- Maintain compliance with organizational policies and confidentiality standards
Qualifications
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask in high-pressure environments
- Strong written and verbal communication abilities
- Proven experience with scheduling software and calendar management
- Ability to work independently with minimal supervision during night shifts
- Detail-oriented with high accuracy in data handling and documentation
- Flexibility to adapt to changing priorities and deadlines