Job Description
Join our dynamic team as a Local Administrative Assistant in San Jose's vibrant city government sector. This night shift role offers competitive compensation and the opportunity to support critical municipal operations while enjoying a quieter work environment. We're seeking a detail-oriented professional to ensure seamless administrative functions across multiple departments.
Our ideal candidate thrives in fast-paced settings, values precision, and possesses exceptional organizational skills. Enjoy comprehensive benefits including health insurance, retirement plans, and paid time off. Apply today to become an integral part of San Jose's public service excellence!
Responsibilities
- Manage confidential documents, records, and filing systems with meticulous attention to detail
- Coordinate departmental scheduling, meetings, and travel arrangements for night shift operations
- Process incoming communications, emails, and correspondence with prompt responses
- Assist with budget tracking, expense reports, and procurement documentation
- Support cross-functional teams by preparing reports, presentations, and data summaries
- Maintain office supplies inventory and coordinate equipment maintenance
- Perform data entry and ensure accuracy of departmental databases
- Act as primary point of contact for urgent after-hours inquiries and escalations
Qualifications
- Minimum 3 years of administrative experience in office or government environments
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Experience with record management systems and document retention protocols
- Ability to work independently with minimal supervision during night shifts
- High school diploma or equivalent; associate's degree preferred
- Valid California driver's license may be required for occasional off-site duties