Job Description
Join the dynamic team at the City of Indianapolis as a Local Administrative Assistant! We're seeking a detail-oriented professional to support our municipal operations with exceptional administrative and data entry expertise. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to contribute to public service excellence in a thriving Midwestern city.
Responsibilities
- Accurately enter, update, and maintain confidential municipal records in databases and filing systems
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Prepare and distribute official correspondence, reports, and departmental communications
- Process invoices, purchase orders, and expense reports with precision
- Answer and direct incoming calls while providing exceptional customer service to residents
- Assist with onboarding procedures and new hire paperwork
- Perform quality assurance checks on all data entry tasks
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of professional administrative or data entry experience
- Proven proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional typing speed (60+ WPM) with 98%+ accuracy
- Strong organizational skills with attention to detail
- Ability to handle sensitive information with confidentiality
- Excellent written and verbal communication skills
- Experience with municipal or government systems preferred