Job Description
We are seeking a highly organized and professional Local Administrative Assistant to join our growing team in Indianapolis. This is an Immediate Hire opportunity for a proactive individual who thrives in a fast-paced office environment and is ready to start contributing on day one.
As a key member of our administrative team, you will ensure the smooth operation of our daily business functions, providing essential support to management and staff. If you are looking for a stable role with growth potential and a collaborative culture, this is the perfect fit for you.
Responsibilities
- Manage daily office operations, including front desk reception, greeting visitors, and answering multi-line phones with professionalism.
- Prepare and distribute internal communications, such as memos, letters, and emails.
- Handle data entry tasks, maintain accurate digital and physical filing systems, and update records.
- Coordinate schedules, arrange meetings, and prepare meeting materials and agendas.
- Process invoices, expense reports, and reimbursements with a high level of accuracy.
- Assist with basic bookkeeping tasks, including bank deposits and petty cash management.
- Support the department with special projects and ad-hoc administrative requests as needed.
Qualifications
- High School Diploma or GED required; Associate’s degree or Bachelor’s degree in a related field is a plus.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
- Strong verbal and written communication skills with a professional demeanor.
- Exceptional organizational skills and the ability to multitask in a fast-paced environment.
- Ability to maintain strict confidentiality and handle sensitive information.
- Reliable transportation (preferred for local travel).