Job Description
Join our dynamic team as an Administrative Assistant with immediate availability for a flexible contract position in Baltimore, MD. This role offers the perfect blend of structure and autonomy, supporting our fast-paced office operations while accommodating your schedule needs. Ideal for proactive professionals seeking meaningful impact without rigid 9-to-5 constraints.
We're seeking a detail-oriented individual to serve as the backbone of our daily operations, ensuring seamless communication and efficient workflows. You'll collaborate with department heads, manage critical documentation, and contribute to our mission of delivering exceptional client experiences. This contract position provides an opportunity to build administrative expertise in a collaborative environment.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process incoming communications (calls, emails, mail) and route appropriately
- Maintain accurate digital and physical filing systems
- Prepare correspondence, reports, and presentation materials
- Coordinate office inventory and procurement of supplies
- Assist with onboarding processes and new employee orientations
- Support event planning and logistical coordination
- Perform data entry and maintain confidential records
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Discretion handling sensitive information
- Flexibility to adapt to changing priorities
- High school diploma or equivalent required