Job Description
Join our dynamic team in Oakland as a Local Administrative Assistant with immediate availability! We're seeking a highly organized professional to provide essential support in a fast-paced environment. Enjoy flexible scheduling while making a tangible impact in our community. This role offers competitive compensation and the opportunity to work with a dedicated public service organization.
What You'll Love: Hybrid work options, professional development opportunities, and a supportive team culture focused on growth and work-life balance.
Responsibilities
- Manage calendars, scheduling, and coordinate complex logistics for department heads
- Process administrative paperwork with precision and maintain confidential records
- Serve as primary point of contact for internal and external stakeholders
- Prepare detailed reports, correspondence, and presentation materials
- Coordinate office operations including supply inventory and equipment maintenance
- Assist with onboarding processes and new employee orientation
- Support event planning and community outreach initiatives
Qualifications
- Minimum 2 years of administrative experience in a public sector or nonprofit setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Knowledge of Oakland municipal processes preferred
- Flexibility to work varied hours including occasional evenings/weekends
- Valid California driver's license (if field visits required)