Job Description
Join our dynamic team as an Administrative Assistant at Oakland City Hall! We're seeking a highly organized professional to provide critical support with immediate start and flexible scheduling options. This is your chance to make an impact in local government while enjoying work-life balance.
As the first point of contact for community members and staff, you'll ensure seamless operations across departments. We value initiative, cultural competence, and a passion for public service. Perfect for students, parents, or career changers seeking adaptable hours.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across multiple departments
- Handle incoming communications via phone, email, and in-person inquiries
- Process administrative documents including permits, forms, and correspondence
- Maintain accurate digital and physical filing systems
- Support event coordination and community outreach initiatives
- Assist with budget tracking and procurement processes
- Collaborate with cross-functional teams on special projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative/clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize in fast-paced environments
- Strong attention to detail with data entry accuracy
- Flexibility to work variable hours including evenings/weekends
- Knowledge of Oakland community resources a plus