Job Description
Join our dynamic team as a Local Administrative Assistant in Chicago! We're seeking a highly organized professional to support our office operations with a flexible schedule that accommodates work-life balance. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to grow within a supportive environment. If you thrive in fast-paced settings and excel at multitasking, apply today to become an integral part of our Chicago-based team!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department leadership
- Handle incoming communications via phone, email, and in-person with professionalism and discretion
- Maintain digital and physical filing systems for confidential documents and records
- Assist in onboarding new employees and coordinate training materials
- Prepare, edit, and distribute correspondence, reports, and presentations
- Coordinate office supplies inventory and vendor relationships
- Support event planning and logistics for departmental functions
- Perform data entry and maintain accurate databases
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a fast-paced environment
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to prioritize tasks and meet deadlines in a dynamic setting
- Experience with calendar management and scheduling tools
- Flexibility to adapt to changing priorities and schedules