Job Description
Join our dynamic team in Oakland as an Administrative Assistant and make an immediate impact! We're seeking a highly organized professional to support our operations with precision and enthusiasm. This full-time role offers competitive compensation, growth opportunities, and the chance to work in a collaborative environment where your contributions are valued. If you thrive in fast-paced settings and excel at multitasking, apply today!
Responsibilities
- Manage executive calendars and coordinate complex meeting schedules
- Process incoming communications (phone, email, mail) and prioritize inquiries
- Prepare, edit, and distribute confidential documents and correspondence
- Maintain digital filing systems and ensure document security protocols
- Assist with office procurement and inventory management
- Support team members with administrative tasks and special projects
- Coordinate travel arrangements and expense reports
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Proven ability to handle confidential information with discretion
- Detail-oriented with high accuracy in data entry and document preparation