Job Description
Join our dynamic team at Coastal Business Solutions as a Local Administrative Assistant in Long Beach, CA! We're seeking a highly organized professional to support our daily operations with a flexible schedule that accommodates work-life balance. This full-time role offers an opportunity to make a tangible impact while enjoying competitive benefits and a supportive work environment.
As a key member of our administrative team, you'll be the backbone of our office, ensuring seamless operations through meticulous coordination and exceptional communication. We value initiative and proactive problem-solving, offering growth opportunities for dedicated individuals.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department heads
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Coordinate office logistics including supplies, equipment maintenance, and vendor relationships
- Support data entry, record keeping, and filing systems with precision
- Assist in onboarding new hires and coordinating training sessions
- Collaborate with cross-functional teams to ensure project deadlines are met
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Flexibility to adjust schedule as needed (e.g., early start/late finish)
- Local Long Beach residency preferred (for community connection)