Job Description
Join CityGate Solutions as a Local Administrative Assistant and become the backbone of our dynamic team! We're seeking a highly organized professional to support daily operations in our Jacksonville headquarters. Enjoy a competitive salary, comprehensive benefits package, and a flexible schedule that respects your work-life balance. This is your opportunity to thrive in a collaborative environment where your administrative expertise directly impacts our success.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department heads
- Handle incoming communications including phone calls, emails, and mail
- Prepare, edit, and distribute professional documents and reports
- Maintain accurate digital and physical filing systems
- Assist with onboarding processes and new employee coordination
- Support budget tracking and expense report processing
- Coordinate office supplies inventory and vendor relationships
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 3+ years of administrative or clerical experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and multitasking abilities
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities and schedules