Job Description
Join our dynamic team at Metro Professionals as an Administrative Assistant and become the backbone of our Philadelphia operations! We're seeking a highly organized professional to provide critical support to our executive team and ensure seamless office operations. This urgent opening offers immediate start date and competitive benefits package including health insurance, 401K matching, and professional development opportunities.
As a key member of our administrative team, you'll work in a fast-paced environment supporting high-profile clients and internal stakeholders. Our ideal candidate thrives in detail-oriented roles and is passionate about creating exceptional workplace experiences. If you're ready to make an immediate impact, apply today!
Responsibilities
- Manage executive calendars, coordinate complex meeting arrangements, and prioritize conflicting priorities
- Prepare professional correspondence, reports, and presentation materials with meticulous attention to detail
- Handle incoming communications via phone, email, and in-person inquiries with exceptional professionalism
- Maintain digital and physical filing systems ensuring accurate record-keeping and document retrieval
- Process expense reports, invoices, and purchase orders while adhering to strict financial protocols
- Coordinate travel arrangements and logistics for executives including domestic and international trips
- Support office management tasks including supply inventory, equipment maintenance, and vendor relationships
Qualifications
- Minimum 3 years of administrative support experience in a corporate or professional services environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Professional communication skills with polished written and verbal abilities
- Experience handling confidential information with discretion and integrity
- Ability to work independently with minimal supervision while maintaining high standards
- Associate's degree or equivalent combination of education and experience required
- Proficiency with office management software and basic data entry skills