Job Description
Join our dynamic team as a Local Administrative Assistant at Metropolitan Executive Solutions, a premier provider of office support services in NYC. We're seeking a highly organized professional to ensure seamless daily operations in our fast-paced downtown office. This full-time role offers comprehensive benefits, career growth opportunities, and a collaborative environment where your administrative expertise will directly impact our success.
As a cornerstone of our office support team, you'll be instrumental in maintaining our reputation for excellence. We provide competitive compensation, health benefits, and a professional development program designed to advance your career in administrative services.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex meeting logistics
- Handle incoming communications via phone, email, and in-person with professionalism and discretion
- Prepare, edit, and distribute confidential correspondence, reports, and presentations
- Oversee office inventory management, supply procurement, and vendor coordination
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes for new hires and coordinate training sessions
- Act as primary point of contact for building management and external service providers
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in office support or administrative assistant role
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling software
- Ability to handle confidential information with discretion and professionalism