Job Description
Join our dynamic team at City Innovations Group as a Local Administrative Assistant in sunny San Diego! We're seeking a highly organized professional to support our operations with exceptional administrative excellence. Enjoy a competitive salary, comprehensive benefits, and a flexible schedule that promotes work-life balance. This full-time role offers growth opportunities within a forward-thinking company dedicated to community development. If you thrive in fast-paced environments and possess stellar multitasking abilities, we encourage you to apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings with precision
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare, edit, and distribute confidential documents and reports
- Assist with onboarding processes and new employee orientation
- Coordinate office supplies inventory and procurement
- Support department heads with special projects and administrative tasks
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Associates degree in Business Administration or related field preferred
- Experience with scheduling software (e.g., Calendly) and CRM systems
- Ability to maintain confidentiality and handle sensitive information
- Flexible availability to accommodate occasional evening/weekend events