Job Description
Join our dynamic team as a Local Administrative Assistant at Urban Professionals Group, where we empower communities through efficient local governance support. We're seeking a detail-oriented professional to manage daily office operations and coordinate administrative functions for our Chicago-based initiatives. Enjoy a flexible schedule that promotes work-life balance while contributing to meaningful local projects. If you thrive in fast-paced environments and excel at multitasking, this full-time role offers growth opportunities in the heart of Illinois' administrative hub.
Responsibilities
- Manage calendars, scheduling, and correspondence for department heads
- Coordinate meeting logistics and prepare meeting materials
- Process invoices, expense reports, and financial documentation
- Maintain digital and physical filing systems with strict confidentiality
- Support onboarding processes and new hire documentation
- Act as primary point of contact for internal and external stakeholders
- Assist with special projects and community outreach initiatives
Qualifications
- 3+ years of administrative support experience in local government or nonprofits
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a dynamic environment
- Associate's degree in Business Administration or related field
- Experience with scheduling software (e.g., Calendly)
- Flexible availability to support evening/weekend events as needed