Job Description
Join our dynamic team at Oakland City Hall as an Administrative Assistant with immediate availability. We're seeking a highly organized professional to support department operations with a flexible schedule. This is an excellent opportunity to make a direct impact in local government while enjoying work-life balance. Immediate hire – start within days of application!
Our ideal candidate thrives in fast-paced environments and excels at managing multiple priorities. You'll be the backbone of daily operations, ensuring seamless communication and efficient workflow. This role offers flexible scheduling options including part-time hours and remote work opportunities.
Responsibilities
- Manage department calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications (phone, email, in-person) with professionalism and discretion
- Maintain accurate digital and physical filing systems for department records
- Process administrative paperwork including forms, reports, and correspondence
- Assist with event planning and logistics for community meetings
- Support budget tracking and expense report preparation
- Collaborate with cross-functional teams to ensure operational efficiency
Qualifications
- Minimum 2 years administrative support experience preferred
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to adapt to changing priorities with minimal supervision
- Valid California driver's license (for occasional errands)
- Passionate about serving Oakland's diverse community