Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of Jacksonville's thriving municipal operations. We're seeking a detail-oriented professional to support our city council initiatives with exceptional organizational skills and a passion for community service. This full-time role offers immediate hiring and competitive benefits in a fast-paced environment where your contributions directly impact Jacksonville residents. If you excel at multitasking and thrive in administrative excellence, apply today to start your rewarding career with us.
Responsibilities
- Manage calendars, coordinate appointments, and schedule meetings for department heads
- Prepare, edit, and distribute official documents, reports, and correspondence
- Handle incoming communications, including emails, phone calls, and public inquiries
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with event coordination for community outreach programs
- Process invoices, track expenses, and manage departmental budgets
- Collaborate with cross-functional teams to ensure seamless operational flow
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Valid Florida driver's license required
- Experience with municipal/government processes a plus