Job Description
Join our dynamic team at CityScape Solutions as a Local Administrative Assistant and enjoy the perfect work-life balance with our flexible schedule! We're seeking a highly organized professional to support our Jacksonville operations with seamless administrative excellence. This hybrid role combines in-office collaboration with remote flexibility, allowing you to thrive while accommodating personal commitments. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow within a supportive environment that values work-life integration.
Responsibilities
- Manage calendars, coordinate meetings, and arrange travel logistics for department heads
- Process invoices, expense reports, and maintain accurate financial records
- Serve as primary point of contact for internal and external communications
- Prepare professional correspondence, presentations, and confidential documents
- Oversee office inventory, procurement, and vendor relationship management
- Coordinate special projects and events with attention to detail
- Implement and maintain efficient filing systems (digital and physical)
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Proven experience with calendar management and meeting coordination
- High level of discretion and confidentiality handling sensitive information
- Associate's degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision