Job Description
Join our dynamic team as a Local Administrative Assistant in Boston and enjoy the perfect work-life balance with our flexible schedule! We're seeking a highly organized professional to provide essential support to our local operations. This hybrid role offers the flexibility to work remotely 2-3 days per week while collaborating in our modern downtown Boston office. You'll be the backbone of our daily operations, ensuring seamless communication and administrative excellence. Enjoy competitive compensation, comprehensive benefits, and a supportive work environment that values your contributions. Apply today to become part of Boston's thriving administrative community!
Responsibilities
- Manage calendars, coordinate meetings, and schedule appointments for department heads
- Handle incoming communications including emails, phone calls, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain digital and physical filing systems with strict attention to detail
- Coordinate office logistics including supply inventory and equipment maintenance
- Support project coordination through data entry and progress tracking
- Act as primary liaison between departments and external stakeholders
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years of administrative support experience in a Boston-based organization
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with scheduling tools and calendar management systems
- Proven ability to maintain confidentiality and handle sensitive information
- Flexibility to work hybrid schedule with core in-office hours (10am-3pm)