Job Description
Join our dynamic team at Metropolitan Administrative Services as a Local Administrative Assistant and enjoy the perfect blend of professional growth and work-life balance. We're seeking a detail-oriented professional to support our New York operations with a flexible schedule that adapts to your lifestyle. In this hybrid role, you'll be the backbone of our office operations, ensuring seamless daily workflows while contributing to our mission of excellence in administrative support. Enjoy competitive benefits, professional development opportunities, and a collaborative environment that values your unique talents.
Our ideal candidate thrives in fast-paced settings and takes pride in maintaining organizational excellence. You'll work closely with department heads to coordinate projects, manage communications, and maintain critical systems – all while enjoying the flexibility to structure your workday around your personal commitments. This is more than a job; it's an opportunity to build a rewarding career in New York's administrative sector.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executive team
- Handle incoming communications, including emails, calls, and correspondence with professionalism
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory, supply chain, and equipment maintenance
- Coordinate meetings, events, and travel arrangements with attention to detail
- Implement organizational systems for digital and physical records
- Support staff with administrative tasks and project coordination as needed
Qualifications
- Associate's degree or equivalent administrative certification required
- 3+ years of experience in administrative support roles
- Advanced proficiency in Microsoft Office Suite and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling software
- Flexibility to adapt to changing priorities and work schedules