Job Description
Join our dynamic team as a Local Administrative Assistant in the heart of New York City! We offer a flexible schedule to accommodate your lifestyle while supporting our mission to deliver exceptional community services. This hybrid role blends in-office collaboration with remote work options, providing the perfect work-life balance for dedicated professionals.
As the backbone of our operations, you'll ensure seamless day-to-day functions while working closely with department heads. Our competitive compensation package includes health benefits, professional development stipends, and opportunities for growth within our organization.
Responsibilities
- Manage calendars, scheduling, and appointment coordination for 5+ executives
- Handle confidential documentation, filing, and record-keeping systems
- Process invoices, expense reports, and financial documentation
- Coordinate community outreach programs and local event logistics
- Act as primary point of contact for internal and external communications
- Assist with onboarding processes and new hire coordination
- Prepare professional correspondence and presentation materials
Qualifications
- Associates degree or 3+ years administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Experience with scheduling tools (Calendly, Google Calendar)
- Strong attention to detail and confidentiality standards
- Ability to thrive in flexible/hybrid work environments
- Knowledge of NYC administrative regulations preferred
- Proven customer service orientation