Job Description
Join our dynamic Jacksonville team as a Local Administrative Assistant and enjoy the perfect work-life balance with flexible scheduling! We're seeking a detail-oriented professional to support our growing operations with exceptional organizational skills and a customer-first mindset. This role offers remote flexibility with occasional on-site collaboration in our vibrant downtown office. Enjoy competitive pay, comprehensive benefits, and the opportunity to make a tangible impact in our community.
Responsibilities
- Manage calendars, schedule appointments, and coordinate logistics for 10+ team members
- Handle confidential data entry, document preparation, and record maintenance
- Serve as primary point of contact for internal/external communications
- Process invoices, expense reports, and financial documentation
- Coordinate office operations, supply inventory, and vendor relationships
- Support event planning and meeting coordination for community initiatives
- Maintain digital filing systems and ensure data security compliance
Qualifications
- Minimum 2 years administrative support experience in a local business setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to work independently with minimal supervision
- Experience with scheduling software (e.g., Calendly, Acuity)
- Valid Florida driver's license and reliable transportation
- Local Jacksonville residency preferred