Job Description
Join our dynamic team at Metropolitan Administrative Solutions as a Local Administrative Assistant in the heart of New York! We're seeking a highly organized professional to provide essential support with a flexible schedule that accommodates your lifestyle. This role offers the perfect blend of structure and autonomy, allowing you to thrive while maintaining work-life balance. Enjoy competitive compensation, growth opportunities, and the chance to make a tangible impact in our fast-paced environment.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Handle confidential correspondence, documents, and information with discretion
- Process invoices, expenses, and financial records using QuickBooks
- Coordinate local office logistics including vendor relationships and facility management
- Support recruitment coordination including interview scheduling and onboarding
- Maintain digital filing systems and ensure data integrity across platforms
- Act as primary point of contact for local stakeholders and external partners
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a New York-based organization
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Proven experience with calendar management and scheduling software
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Valid New York State driver's license preferred