Job Description
Join Boston's premier municipal team as a Local Administrative Assistant and enjoy the perfect work-life balance with our flexible schedule! We're seeking a highly organized professional to support dynamic department operations in the heart of Boston. This role offers competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact on our community. Work remotely 2 days/week with in-office collaboration in our downtown Boston location. If you're passionate about administrative excellence and value schedule autonomy, this is your dream opportunity.
Responsibilities
- Manage departmental calendars, scheduling appointments, and coordinating complex logistics
- Process financial transactions, reconcile budgets, and maintain accurate financial records
- Compose professional correspondence, reports, and presentations using Microsoft Office Suite
- Serve as primary point of contact for internal/external stakeholders, providing exceptional customer service
- Coordinate meetings, events, and travel arrangements with meticulous attention to detail
- Maintain confidential records and ensure compliance with data protection regulations
- Support onboarding processes and training initiatives for new team members
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative experience in a fast-paced environment
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proven experience with calendar management and scheduling software
- Ability to work independently with minimal supervision in flexible settings