Job Description
Join our dynamic team at CityScope Solutions as an entry-level Administrative Assistant and kickstart your career in a supportive environment with flexible scheduling options. We're seeking organized, tech-savvy individuals to support our Kansas City operations while gaining valuable administrative experience. Enjoy hybrid work options, comprehensive training, and opportunities for growth within our expanding healthcare administration division.
Our ideal candidate thrives in fast-paced settings, values precision, and excels at multitasking. You'll be the backbone of our office operations, ensuring seamless daily workflows while learning best practices in administrative management. If you're ready to build a strong foundation in office administration with work-life balance, we encourage you to apply.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department staff
- Handle incoming communications including phone calls, emails, and correspondence
- Maintain digital and physical filing systems with strict attention to confidentiality
- Prepare and distribute documents, reports, and presentations using Microsoft Office Suite
- Assist with onboarding processes including new hire paperwork and system setup
- Support event coordination and meeting logistics including venue booking and materials preparation
- Perform basic data entry and record-keeping for department databases
Qualifications
- High school diploma or equivalent; college coursework preferred
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask and prioritize in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, copiers)
- Positive attitude and willingness to learn new systems and processes