Job Description
Join our dynamic team at Urban Solutions Group, where flexibility meets opportunity! We're seeking a detail-oriented Office Assistant with a passion for supporting office operations. Enjoy the freedom of a customizable schedule and the security of weekly pay while contributing to a thriving Chicago-based company.
As a key member of our administrative team, you'll ensure seamless office functionality through exceptional organizational skills and proactive problem-solving. We value work-life balance, offering adaptable hours that fit your lifestyle while delivering impactful results.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange meetings for executive team
- Handle incoming communications professionally via phone, email, and in-person interactions
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and provide administrative support to new hires
- Collaborate with departments on event planning and special projects
- Process invoices and expense reports with meticulous attention to detail
Qualifications
- Minimum 2 years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities
- Proven ability to maintain confidential information and exercise discretion
- Flexibility to work varied shifts including occasional evenings/weekends as needed
- Associate's degree or equivalent administrative certification preferred