Job Description
Join our dynamic team as an Entry-Level Administrative Assistant and launch your career in office support! City Innovations Inc. is seeking a detail-oriented professional to provide essential administrative services in our Los Angeles headquarters. This role offers hands-on experience in office operations, client relations, and project coordination within a fast-paced environment. Perfect for recent graduates or career changers eager to develop administrative expertise while contributing to meaningful community initiatives.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for department staff
- Handle incoming communications via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with document preparation, formatting, and distribution
- Support event coordination and logistics for internal meetings and community outreach
- Perform basic bookkeeping tasks including expense tracking and invoice processing
- Collaborate with cross-functional teams on administrative projects
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 1+ years of office administration experience or internship
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills and ability to multitask
- Strong written and verbal communication abilities
- Basic knowledge of office equipment (copiers, scanners, phones)
- Proactive problem-solving mindset with customer service focus
- Valid California driver's license (for occasional local errands)