Job Description
We are urgently seeking a highly organized Local Administrative Assistant to join our dynamic team in Oakland, CA. This role offers a flexible schedule to accommodate work-life balance while supporting critical daily operations. If you thrive in fast-paced environments and possess exceptional multitasking abilities, we encourage you to apply immediately.
Responsibilities
- Manage calendars, scheduling appointments, and coordinating logistics for department heads
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital filing systems with meticulous attention to detail
- Assist with onboarding processes and coordinate new hire orientations
- Support budget tracking and expense report processing
- Collaborate with cross-functional teams to ensure seamless project execution
Qualifications
- Minimum 2 years of administrative support experience in a local government or municipal setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication skills
- Ability to work independently with minimal supervision
- Valid California driver's license with clean driving record
- Associate's degree or relevant certification preferred