Job Description
Join our dynamic team at Pacific Coast Solutions as an immediate-hire Administrative Assistant! We're seeking a highly organized professional to support our Long Beach operations with exceptional clerical expertise. This part-time role offers competitive pay and the opportunity to work in a collaborative, fast-paced environment where your skills make a tangible impact. If you thrive on efficiency and enjoy keeping operations running smoothly, this is your next career move!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings for executive staff
- Handle incoming communications including phone calls, emails, and correspondence
- Process invoices, expense reports, and financial documentation with precision
- Maintain digital and physical filing systems for confidential company records
- Prepare professional documents, presentations, and reports using Microsoft Office Suite
- Assist with onboarding processes and new hire administrative setup
- Coordinate office supplies inventory and vendor communications
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to multitask and prioritize in fast-paced environments
- Discretion with confidential information and sensitive data
- Associates degree in Business Administration or related field preferred