Job Description
Join our dynamic team at San Jose Municipal Services as a Local Administrative Assistant. We're seeking a highly organized professional to support our city operations with exceptional administrative expertise. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to serve San Jose's vibrant community.
As a key member of our office support team, you'll ensure seamless daily operations while maintaining the highest standards of professionalism and efficiency. We value proactive problem-solvers with a passion for public service.
Responsibilities
- Manage calendars, scheduling, and correspondence for department heads
- Process invoices, purchase orders, and expense reports with precision
- Coordinate meeting logistics, including room setup and virtual conferencing
- Maintain accurate filing systems (digital and physical)
- Assist with new employee onboarding and training coordination
- Handle sensitive information with strict confidentiality protocols
- Support community outreach events and public inquiries
Qualifications
- Associate's degree in Business Administration or related field
- 3+ years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Excellent written and verbal communication skills
- Ability to multitask in a fast-paced environment
- Knowledge of municipal procedures preferred
- Valid California driver's license required