Job Description
Join our dynamic team at Indianapolis City Hall as a Local Administrative Assistant and become the backbone of our municipal operations. We're seeking a highly organized professional to support departmental leaders with comprehensive administrative services in a fast-paced government environment. Enjoy competitive benefits, professional development opportunities, and the chance to make a tangible impact on our community.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics for department heads
- Prepare, edit, and distribute official correspondence, reports, and confidential documents
- Handle incoming communications via phone, email, and in-person inquiries with professionalism
- Maintain digital and physical filing systems ensuring compliance with record-keeping protocols
- Assist with procurement processes, vendor contracts, and budget tracking documentation
- Coordinate travel arrangements and expense reports for department staff
- Support event planning and logistical coordination for municipal functions
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Experience working in government or public sector preferred
- Proven ability to multitask and prioritize competing deadlines