Job Description
Join our dynamic team as a Local Administrative Assistant in Jacksonville, FL! We're seeking a detail-oriented professional to support our city operations with exceptional organizational skills and a flexible work schedule. This full-time role offers the perfect blend of structure and autonomy, allowing you to thrive in a supportive environment while making meaningful contributions to our community.
At City Administrative Services, we value work-life balance and professional growth. You'll enjoy competitive compensation, comprehensive benefits, and the opportunity to develop your administrative career in one of Florida's most vibrant cities. Apply today and become an integral part of our mission to deliver exceptional public services!
Responsibilities
- Manage calendars, coordinate appointments, and maintain efficient scheduling systems for department leadership
- Handle incoming communications, including calls, emails, and correspondence with professionalism and discretion
- Prepare, edit, and distribute official documents, reports, and presentations using Microsoft Office Suite
- Oversee office supplies inventory, procurement processes, and vendor relationships
- Coordinate meetings, events, and travel arrangements with attention to logistical details
- Maintain confidential records and ensure compliance with data protection regulations
- Provide exceptional customer service to internal stakeholders and community members
Qualifications
- High school diploma or equivalent; Associate's degree in Business Administration preferred
- 3+ years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage multiple priorities
- Strong written and verbal communication abilities
- Experience with calendar management and scheduling tools
- Ability to maintain confidentiality and exercise professional judgment
- Flexibility to adapt to changing priorities and schedules