Job Description
Join our dynamic team at Oakland Municipal Services as a Local Administrative Assistant and become the backbone of our community operations! We're seeking a highly organized professional to support our city-focused initiatives with exceptional administrative expertise. Enjoy a collaborative environment where your skills directly impact Oakland's growth while receiving competitive compensation and comprehensive benefits. If you're passionate about local government and thrive in fast-paced office settings, this is your opportunity to shine in the heart of the East Bay.
Responsibilities
- Manage complex calendars, coordinate meetings, and arrange travel logistics for department leadership
- Handle sensitive correspondence, maintain confidential records, and process official documentation
- Coordinate cross-departmental projects, track deadlines, and prepare detailed progress reports
- Supervise office inventory, procurement processes, and vendor relationships for supplies/equipment
- Serve as primary point of contact for public inquiries, providing accurate information about municipal services
- Oversee digital filing systems, ensuring compliance with record-keeping regulations
- Support event planning for community outreach initiatives and internal staff functions
Qualifications
- Minimum 3 years of administrative experience in government or municipal environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to manage competing priorities in fast-paced settings
- Strong written and verbal communication abilities, including professional email drafting
- Knowledge of Oakland municipal systems and local government protocols preferred
- Associate degree or equivalent administrative certification required
- Experience with database management and digital document systems (e.g., SharePoint)
- Valid California driver's license and reliable transportation for occasional off-site duties