Job Description
Join our fast-paced team as an Office Assistant at Metropolitan Office Solutions! We're urgently hiring a detail-oriented professional to support daily operations in our Boston headquarters. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you thrive in dynamic settings and excel at multitasking, apply today to become an integral part of our success story!
Responsibilities
- Manage incoming communications including calls, emails, and mail with exceptional professionalism
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Prepare, edit, and distribute confidential documents and reports with meticulous attention to detail
- Maintain organized filing systems (digital and physical) for seamless information retrieval
- Procure office supplies, manage inventory, and oversee vendor relationships
- Support HR functions including onboarding and event coordination
- Assist with budget tracking and expense report processing
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Proven experience with scheduling software (e.g., Calendly, Doodle)
- Exceptional organizational skills and ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Discretion when handling confidential information
- Ability to adapt quickly to changing priorities in a fast-paced environment