Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our community operations! We're seeking a highly organized professional to support our Illinois-based initiatives with immediate hiring. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to make a tangible impact on local governance. If you thrive in fast-paced environments and excel at streamlining workflows, we encourage you to apply today and start your rewarding career journey with us.
Responsibilities
- Manage departmental calendars, coordinate meetings, and arrange travel logistics
- Prepare, edit, and distribute official correspondence, reports, and presentations
- Handle confidential information with discretion and maintain accurate filing systems
- Process incoming communications (phone, email, mail) and route inquiries appropriately
- Assist in budget tracking, expense reports, and procurement documentation
- Support HR functions including onboarding, scheduling interviews, and record maintenance
- Coordinate community outreach events and stakeholder communications
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years in administrative support role with local/government exposure
- Expert proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Experience with database management and record-keeping systems
- Professional demeanor with excellent customer service orientation
- Ability to handle sensitive information with confidentiality