Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our professional team in Fort Worth, TX. This is a fantastic opportunity for an individual who excels in a fast-paced environment and is looking to make a significant impact within a supportive organization. We are currently hiring for a full-time position and are open to qualified candidates based in Texas or Illinois.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and development.
- A collaborative and inclusive work culture.
Job Summary:
The Administrative Assistant will provide high-level administrative support to senior management, ensuring the smooth operation of the office. You will be responsible for managing calendars, coordinating meetings, preparing reports, and acting as the primary point of contact for internal and external stakeholders.
Responsibilities
- Office Management: Oversee daily office operations, manage office supplies inventory, and ensure a clean and organized work environment.
- Scheduling: Manage complex calendars for executives, schedule meetings, coordinate conference rooms, and send out calendar invites.
- Travel Coordination: Arrange domestic and international travel itineraries, including booking flights, hotels, and ground transportation.
- Communication: Draft and edit correspondence, including emails, memos, and presentations; screen and direct phone calls.
- Record Keeping: Maintain accurate and up-to-date filing systems, both physical and digital, ensuring confidentiality and easy retrieval of documents.
- Project Support: Assist in the preparation of reports, budgets, and other administrative documents for management review.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: Minimum of 2-3 years of experience in administrative support or office management.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with CRM software or project management tools is a plus.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with all levels of staff and clients.
- Organization: Exceptional organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Problem Solving: Strong problem-solving abilities and attention to detail.