Job Description
Join our dynamic team as a Local Administrative Assistant and become the backbone of our thriving operations in Omaha. We're seeking a detail-oriented professional with exceptional organizational skills to support our executive team and ensure seamless day-to-day office functionality. This full-time position offers a flexible schedule to accommodate your work-life balance while delivering high-level administrative support in a fast-paced environment. You'll be instrumental in maintaining our company's efficiency through precise scheduling, document management, and cross-departmental coordination. If you're passionate about creating streamlined processes and thrive in a collaborative setting, this is your opportunity to grow with us.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office inventory, procurement, and facility maintenance coordination
- Serve as primary point of contact for internal and external stakeholders
- Implement and maintain digital filing systems with strict confidentiality protocols
- Support onboarding processes and coordinate team events
- Analyze operational workflows and recommend efficiency improvements
Qualifications
- Minimum 3 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Associate degree in Business Administration or related field preferred
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and exercise discretion
- Flexibility to adapt to changing priorities and deadlines