Job Description
Join our dynamic team in Jacksonville as a Local Administrative Assistant and become an essential part of our daily operations. We're seeking a highly organized professional to provide comprehensive administrative support across multiple departments. This immediate opening offers competitive compensation and growth opportunities in a collaborative environment.
As the central hub of our office, you'll ensure seamless workflows while maintaining a welcoming atmosphere for clients and staff. We value initiative, precision, and exceptional communication skills. If you thrive in fast-paced settings and want to make an immediate impact, apply today!
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Answer and direct phone calls, take messages, and handle client inquiries professionally
- Perform data entry and maintain accurate electronic and physical filing systems
- Assist in preparing reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate office operations including supply inventory, mail processing, and vendor communications
- Support travel arrangements and expense report processing for team members
- Act as primary point of contact for visitors and building management coordination
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative or clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize tasks in fast-paced environments
- Professional demeanor with client-facing experience