Job Description
Join the City of San Jose team as a Local Administrative Assistant and launch your career in public service! We're seeking motivated individuals with no prior experience to provide essential support in our dynamic municipal environment. Enjoy a flexible schedule while making a tangible impact in our community.
As an integral part of our administrative team, you'll gain hands-on experience in office operations, customer service, and document management. We provide comprehensive training and a supportive work culture designed to help you thrive. This role offers growth opportunities and the chance to contribute to San Jose's vibrant community.
Responsibilities
- Manage incoming communications including phone calls, emails, and in-person inquiries
- Organize and maintain digital and physical filing systems
- Assist with document preparation, copying, and distribution
- Support scheduling and calendar management for department staff
- Process basic data entry and record-keeping tasks
- Coordinate office supplies inventory and procurement
- Assist with event preparation and meeting logistics
Qualifications
- High school diploma or equivalent (no experience required)
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time-management skills
- Excellent written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Attention to detail and accuracy in all tasks
- Flexibility to adapt to changing priorities