Job Description
Join our dynamic team at Baltimore Municipal Services as a Local Administrative Assistant! We're seeking a highly organized professional to support our city operations with a flexible schedule. This full-time role offers competitive compensation and the opportunity to make a tangible impact in our community. You'll be the backbone of our office, ensuring seamless operations while enjoying work-life balance through our flexible scheduling options. If you thrive in a collaborative environment and possess exceptional administrative skills, we encourage you to apply today.
Responsibilities
- Manage and prioritize incoming communications, including emails, phone calls, and correspondence
- Coordinate calendars, schedule meetings, and maintain appointment systems for department heads
- Prepare, edit, and distribute official documents, reports, and presentations
- Organize and maintain digital filing systems with meticulous attention to detail
- Process administrative paperwork, including permits, licenses, and departmental requests
- Provide exceptional customer service to residents, businesses, and city officials
- Assist with onboarding new staff and training on office procedures
- Support event coordination and community outreach initiatives
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Experience with public sector or municipal operations preferred
- Ability to multitask and prioritize in a fast-paced environment
- Flexibility to adapt to changing schedules and deadlines